The benefit of maintaining a driver’s log for those who actually drive a company vehicle is clear: Particularly in the case of a digital driver’s journal. Today, there are many standard digital driving logs on the market, and for those who purchase and implement a new system, the advantages are numerous.
Beyond the driver’s seat, the driver’s log proves to be incredibly useful – especially when it forms part of the company’s suite of fleet management tools.
Fleet Management Systems for Operational Support
The data collected through the driving log must be accessible for others in the organization to benefit from it, such as for billing or sustainability reporting.
This tool is commonly referred to as ‘fleet management’ or ‘mobility management’ and supports more aspects of the business than just the drivers. The data collected through the driving log in a Fleet Management system can be combined with data from, for example, the vehicle register and company-specific targets and can be clearly visualized for those who need to make decisions about the vehicle fleet.
In this article, we have summarized which individuals within an organization typically benefit from a robust system for managing vehicle parks or fleets.
The driver is the most obvious beneficiary of a digital driving log. By eliminating manual reporting, drivers can devote their time and energy to more enjoyable and rewarding tasks.
The depot manager bears significant responsibility and can hold many titles, sometimes known as the ‘fleet manager’. They are ultimately responsible for operating and developing the vehicle fleet, and through a robust fleet management system, they can monitor costs, purchases, leasing agreements, fuel consumption, service, and maintenance.
The system also aids the depot manager in keeping track of the Total Cost of Ownership (TCO) calculations and provides a solid foundation for investment planning for the vehicle fleet.
Route optimization, charging planning… indeed, most of the daily work can be monitored and managed through a smart system.
When the finance department automatically receives data from driving logs, it streamlines the processes for payroll and invoicing.
Every company needs to send out its invoices – and for those with a vehicle fleet as a central part of their operations, this task becomes much simpler if invoicing information regarding, for example, driving time, is readily available in a smart and efficient system.
Executive Teams and Boards
Executive teams and boards working towards clear cost-saving or sustainability goals have everything to gain from being able to track progress towards these targets through a system where all information is centralized.
Moreover, a fleet management system provides data-driven foundations for decision-making regarding investments and the development of the vehicle fleet, something we know is often appreciated by decision-makers.
Sustainability officers, particularly those in companies subject to reporting requirements, gain reliable data regarding CO2 emissions and can avoid relying on estimates and standard values.